When DHA allocates work to you, it will appear on the New Work tab on your Dashboard. The number next to New Work denotes how many new work items have been assigned to you.
Click on the work item you would like to view. This will direct you to a screen displaying an overview of the work item details.
It is important to note that once the work item has been viewed, it will then display in the Awaiting Booking tab.
Bundles allow DHA to group together multiple work items in the same
maintenance area, providing you with the opportunity to submit a quote
for the package of works. DHA will review all quotes submitted by
contractors, and allocate all work items within the Work Bundle to the
successful contractor. New requests will appear on the Available Work Bundles tab. The All Work Bundles tab will display previously quoted Work Bundles.
For available work bundles that require a quote submission, click on the Available Work Bundles
tab and then select the appropriate bundle reference number under ID.
This screen will provide you with an overview of the Work Bundle,
- Work type
- Summary of the number of maintenance items and number of properties
- Time frame
- Submission required by date
To see more detail on each job, click on the relevant Maintenance Item ID reference number.
Once you have reviewed the Work Bundle request you can:
- Submit an Amount for Evaluation or
- Decline the Work Bundle quote request.
Decline a Work Bundle
you decline the Work Bundle quote request, you will be prompted to
provide a reason for this decision from the drop down box.
There are five options available when declining the Work Bundle quote request:
- No capacity
- Scope not to skill set
- Scope too large
- Time frame restrictions
- Unable to provide discount
Select your reason and click Withdraw.
Submitted quotes for time and materials (T&M) or percentage discount off schedule of rates (SORs) can be entered and changed at any time, up until the close of business of the Work Bundle Submission Required By date.
Submitting a quote for a Work Bundle
Should you choose to submit a quote, you will be prompted to enter a total amount for the Work Bundle.
You may be requested to enter a discount percentage off your current rates that you have previously provided to DHA.
Please remember that if you have previously submitted a quote for a
Work Bundle, you still have the opportunity to change this quote up
until the Submission Required By date. After this date, DHA will review the submission and issue the Work Bundle to the successful contractor.
Once satisfied with your submission, click on Submit Amount or select Cancel if you change your mind.